Introduction:
Hospital Management System (HMS) is designed for small, medium and large sized hospitals, which covers wide range of hospital administration and management processes. It provides the consolidated patients data and relevant information across the hospital to support effective decision making for patient care, scheduling, operation theatre, billing etc in a faultless flow.

2. Objective:
This document serves to describe in brief, the features of Hospital Management System.

Scope:

• The product is an integrated system for adding, storing, visualizing, editing, querying and retrieving patient medical records, cost of treatment and hospital inventory, patient bed allocation, operation theatre allocation, radiology system.
• The system has facility to register patients with a unique ID Appointment scheduling, Outpatient Management, Inpatient Management, Billing are integral parts of the system.
• The system provides the facility to generate customized reports for all  features.

3. Features overview:

Screenshot:

a) Appointment scheduling:
This feature will enable to automate the registration and admission of Inpatients/ Outpatients/external patients. This will include details such as Name, Gender, Phone num, Date of Birth etc. User can specify Booking date, department and allocate the Doctor for the particular patient. A unique ID will be generated by the application for each registered patient. This feature includes Booking, Cancellation of Booking, Dynamic booking status
for bed allocation and Doctor Availability.

b) Out Patient (OP) management:
After the registration the patient comes to the consultation chamber, where the consultant will fill the information of services and charges the patient will be undergoing. Various prescriptions can be specified and saved. User can provide the charges for the services, can specify discount etc. The user can track the mode of payment and any due amount payment here. User can get the test reversal reports for the patient; can get discount reports and current outpatient reports. Salient features are,

• Unique number for patient
• Parameterized OP registration validity period
• Capturing of demographic details of patients
• Patient medical history recording
• Patient investigation order raising
• Reports of current out patients.

c) In Patient (IP) management:
The Inpatient feature commences when the patient is being registered and allotted a bed in the ward. It deals with the complete treatment and services provided to the patient during his stay in the hospital. User can capture various reports like Current inpatients, Bed status, Discharge register, IP prescribed service. Salient features are,

• Bed allocation
• Inter and Intra ward transfers
• Tracking patient during transfers
• Booking of operation theatre
• Drug requisition from Pharmacy
• Consumable requisition from stores
• Raising discharge request
• Discharge summary, bed status reports
• Death posting
• Reports like current inpatients, admission register, bed status etc.

d) Billing:
The Billing feature facilitates the billing service personnel to summarize services and charges that are billed against a patient for which the hospital has paid, and to generate bills whenever the patients require. Salient features are,

• Final IP bill
• Patient bill.
• Bill concession
• General payment/ receipt
• Payment details
• Receipt details
• Reversal of payments/receipts
• Category payments
• Patient balance enquiry
• Patient service enquiry
• Patient bill status, enquire service rates
• Reports like final IP bill, detailed bill, doctor wise service details, cash refunds details, medicine issued to patient etc.

e) Radiology:
The RADIOLOGY feature automates and maintains the details pertaining to the lab activities. The RADIOLOGY module deals with the maintenance of Registration, Result Entry, and Authorizations. Salient features are,

• Information regarding X-ray
• CT-Scan services and other radiology services.
• Different type of tests, standard values, fixed values etc will be collected

f) Blood Bank:
This feature includes the operations related to blood bank in a hospital like, blood request, handling and tracking blood transfusions, external blood requisition etc. Salient features are,

• Requisition
• Issue
• Cancellation
• Blood transfusion
• Setup facility for blood banks, blood groups, components etc
• Patient reaction
• Reports like blood issue details, blood stock details, blood group wise consumption etc.

g) Stores:
The Stores module is categorized into Stores Administration and Stores Management that provide needs of a full-fledged Inventory Management System. Stores Administration deals with the classification of items, nomenclature of items, definition of units, stores, manufacturers and suppliers, and categories drugs. It handles the procurement of both pharmaceutical and general items. Stores Management deals with transfer of items between stores, such as issue items to IP/OP Pharmacy, and issue drugs to patients and deal with external agencies to procure items. Salient features are,

• Generate and raise purchase requisitions
• Take delivery of quotations
• Raise recommendations
• Raise purchase order
• Receive material from supplier
• Process indents
• Transfer material to sub-stores
• Issue material for consumption
• Mark items which are unusable
• Audit/write off adjustments
• Adjust returns and stock.
• Issue of goods to other departments

h) Operation Theatre:
This feature provides the information regarding operation theatre and the salient features are,

• Operation scheduling
• Operation anesthesia details
• Approval of patient before operation
• Monitoring patient before and after operation
• Setup and checklist for operation
• Doctor remarks
• Get the reports like OT surgery reports, surgery details, Doctor wise surgery details, month wise surgery details etc.

i) Pharmacy:
The Pharmacy feature automates the issue of drugs to Inpatients/Outpatients/ External Patients. This is used to generate indents, issue medical items to patients, accept returns, update the daily stock position and adjust the stock. The pharmacy related to outpatients will directly issue medicines to outpatients. But the pharmacy related to inpatients issues medicines to the wards in the name of inpatients. Salient features are,

• Drug details maintenance
• Issue of medicines to patients
• Handling drug returns
• Warnings on drugs
• Total amount of bill for IP and OP
• Maintain drug details
• Drug inventory
• Alternative for unavailable drugs
• Drug request from wards.
• Reports like pharmacy return, pharmacy details etc.

j) Financial accounting:
The Financial Accounting module automates and maintains the details pertaining to the financial activities. The Financial Accounting module deals with the Company Master, Divisions, Accounts Groups, Cost Categories, and other relevant budgetary and financial aspects like Balance sheet, Trial Balance etc. Salient features are,

• Maintain Hospital Account, Financial year definitions
• Maintain Cost categories, cost centers
• Maintain bills
• Voucher generation like Bank payment, receipt, cash payment, cashreceipt, credit sales etc.
• Payment to supplier
• Miscellaneous like purchase journal, bank book, monthly stock balance,check printing, check received etc.
• Monthly and yearly processing of financial books
• Maintain Payments, receipts and bills uploading from different countersand shifts.
• Reports like ledger details, balance sheet, corporate sales, credit/debit note details etc.

k) Payroll:
The Payroll module automates the salary and provident fund processing of employees of the hospital. The earnings and deductions (loss of pay) on account of over-time and leave respectively are also considered in salary calculation of employees. Salient features are,

• Provident fund master
• Earning and deduction
• Overtime master
• Arrears master
• Processing payment
• IT saving details
• Salary editing
• Income tax slab
• Professional tax slab
• Query employee details
• Year end provident fund processing
• Loan/advance details
• Loan repayment details
• Leave application
• Reports can be taken like individual / all employees’ pay slip, pay roll summary, deduction summary, retirement notice, earning-deduction
  details, pf summary etc.

l) Laboratory:
The Laboratory module automates and maintains the details pertaining to the lab activities. Salient features are,

• Sample collection
• Microbiology reports,
• Authorization
• Laboratory set up
• Define Lab type
• Define lab groups
• Define tests
• Define drugs
• Parameters like fixed and standard values
• Tracking test status and reversal
• Test registration
• Reports like list of tests, sample collections etc.

m) Duty Roster:
The Duty Roster module automates and maintains the details pertaining to the Duty Roster activities. Salient features are,

• Doctor schedule
• Doctor availability
• Marking attendance
• Approve attendance
• Absent records
• Permission details
• Duty definition
• Shift timings
• Holidays
• Absent reason master
• Permission types
• Reports like doctor availability, schedule, absence record, leave record etc.

n) Master Management:
This feature is the one where user can define fields or master records for all the features. Salient features are, In general category user can define,

• Departments
• Specializations
• Qualifications
• Doctors
• Consultation types
• Designations
• Booking resources
• Patient categories
• Reference doctors etc.

In billing category user can define,

• Major and minor codes
• Services
• Rates
• Bill classes
• Category rate master
• Parameter master etc

In ward category user can define,

• Levels
• Wards
• Rooms
• Beds
• Bed types etc

In lab related user can define,

• Tests
• Laboratories
• Lab groups
• Lab types
• Fixed values
• Standard values
• Samples
• Drugs
• Vacationers etc.

In Store related user can define,

• Major store codes
• Sub codes
• Item details
• Item types
• Return types
• Stores
• Store hierarchy
• Suppliers
• Brand names
• Generic names
• Manufacturers
• Item tax
• Alternate items
• Item tax etc.

o) File management:
The File Management feature automates and maintains the details pertaining to the File Management activities. Salient features,

• Level, Node and File definition
• Location details of files
• Track file movement between departments
• Approval on incoming and outgoing files
• Reports of Outgoing files, outgoing to department, incoming files, incoming to department, Pending files etc.

p) EMR (Electronic Medical Record):
This feature helps the user (like doctors, nurses or any authorized person) to capture information of the patient in an electronic format. Salient features are,

• Storage and retrieval of patient medical history
• Medical prescription preparation
• Discharge, death summaries generation
• Parameterized ICU chart generation
• Patient test result search
• Progress notes.
• Therapy details
• Physical examination details
• Previous and current diagnosis.
• Reports for all the records.

q) Personnel:
The Personnel feature automates and maintains the details related to the employees of the hospital. Salient features,

• Capturing demographic, personal, official, academic, professional and medical details of employee.
• Tracking progress, separation and disciplinary details of employees.
• Employee leaves processing.
• Generation of confirmation, transfer, increment and dismissal letters
• Tracking loan, advance and repayment.
• Personnel reports like joining details, employee list, leave details, leave summary etc.

r) Equipment Maintenance:
The Equipment Maintenance module automates and maintains the details pertaining to the Equipment Maintenance activities. Salient features are,

• Equipment and accessory details
• Job order raising, tracking and closure
• Scheduling preventive maintenance, AMC details
• Equipment usage, diesel and electricity consumption.
• Reports of all above features

4) Conclusion:
Hospital Management system automates and all features of hospital
management which is very simple to use, flexibility, communicative to the users, secured database facility, user authentication and capable of maintaining millions of records.